Staff Contacts:
BROWARD COUNTY CODE OF ORDINANCES
CHAPTER 1, ARTICLE XII. BOARDS, AUTHORITIES AND AGENCIES GENERALLY
GENERAL REQUIREMENT AND POLICIES
Sec. 1-233. Terms of appointees to Broward County agencies, authorities, boards, committees, commissions, councils, and task forces; quorum
Removal based on Attendance
- Board meetings on a quarterly or less frequent basis: Members will be removed after two (2) consecutive unexcused absences or missing two (2) properly noticed meetings in one (1) calendar year.
- Board meetings more frequently than quarterly: Members will be removed after three (3) consecutive unexcused absences or missing for (4) properly noticed meetings in one (1) calendar year.
Excused Absences
Require written notice to the chair of the board prior to the meeting (when practicable). The chair of the board shall determine whether the absence meets the criteria for an excused absence. Members may be excused ONLY for the following reasons:
- Member performing an authorized alternative activity relating to outside advisory board business that directly conflicts with the properly noticed meeting;
- Death of an immediate family member (spouse, father, mother, stepparent, in loco parentis, child, or stepchild domiciled in member’s household);
- Death of member’s domestic partner;
- Member’s hospitalization;
- Member summoned for jury duty; or
- Member is issued a subpoena by a court of competent jurisdiction.
Non-excused absences
- Out of town business.
- Doing business or attending a meeting for member’s company.
- Attending another meeting as an elected official.
- Car problems.
Requirements of Appointment
Any advisory board appointee who fails to meet the requirements of his or her appointment, including residency, if required to live in the district, is automatically disqualified, and his or her appointment shall immediately cease and be deemed vacant.
Quorum Rules
Once a quorum has been established by members physically present at a meeting, members who are not physically present may attend and participate in such meeting by telephone.
Appointees shall notify the board coordinator at least two (2) business days prior to the scheduled meeting date as to whether they will or will not attend the meeting. This will allow the cancellation of a meeting due to a lack of quorum prior to the actual meeting date.
If a board member does not confirm to the board coordinator that he or she will be present, at least 2 days prior to the meeting, he or she will be marked absent where such failure results in the meeting being cancelled for lack of quorum.
If a meeting is scheduled and a sufficient number of members to constitute a quorum CONFIRMED that they will be physically present at the meeting:
- Members present will be marked as attending.
- Members who telephone in, will be marked as attending.
- Members not present will be marked absent.
- Members, who did not confirm they were attending and attend, will be marked present.If a meeting is scheduled and a sufficient number of members to have quorum DID NOT CONFIRM that they will be physically present at the meeting, THE MEETING WILL BE CANCELLED PRIOR TO THE MEETING DATE:
- Members who intended to telephone in, will be marked absent.
- Members, who did not confirm that they were attending, will be marked absent.
- Members who confirmed they would be attending will be marked present and it will be noted on theattendance sheet that the meeting was cancelled.
If a meeting is scheduled and sufficient number of members to constitute a quorum CONFIRMED that they will be physically present at the meeting, BUT QUORUM WAS NOT PRESENT AT THE MEETING, THE MEETING WILL BE CANCELLED:
- Members present will be marked as attending but it will be noted that the meeting was cancelled.
- Members not present will be marked absent.
- Members, who telephone in, will be absent.
- Members, who did not confirm that they were attending, and attend, will be marked present.
- Members who did not confirm that they were attending, and do not attend, will be marked absent.
